When you think about having business-related meetings with your clients or with your employees, you might think about meeting up with everyone in the office. However, you might find that there is a better option than in-house meetings: using conference calls instead. These are a few of the benefits of using conference calls for meetings rather than meeting in a more traditional way.
Avoid Scheduling Conflicts
For one thing, you might have found that it’s difficult for you to schedule a meeting time that works for everyone who will be attending. Even though there is some scheduling that does need to be done with a Polycom phone conference call, it is often easier to come up with a time and date that works for everyone when they can handle the conference call from just about anywhere.
Avoid Travel Expenses
Another good thing about having conference calls instead of meetings is the fact that you can help eliminate travel expenses. If you would normally have to pay for the travel expenses for your employees so that they can all attend the meeting, then you might find that you can actually save a lot of money by choosing conference calling instead.
Avoid Space Constraints
If your office is like many, then you might not have a ton of spare room available for all of your employees or business associates to meet up. If this is the case, then you could be wondering how you can fit in enough chairs and space for everyone to sit comfortably during the meeting. With conference calling, this is not a concern. In fact, instead of worrying about space constraints, you can feel good in knowing that everyone is comfortable in their own environments while listening in and participating in the meeting.
Avoid Spending as Many Resources on Planning
If you are like many people, you might have somewhat limited resources within your business. You might only have a certain amount of free time, for example, and you may not have a ton of money to spend on putting together a meeting. With traditional meetings, this can be a problem.
After all, it can take a lot of time to plan and put together a good meeting for all of your employees or for your business associates. If you are planning on serving foods or beverages, this can obviously come with an expense. By choosing to do your meeting via conference call, however, you don’t have to worry about using all of these resources. Instead, you can minimize costs and time when planning a meeting this way.
As you can see, if you have never thought about using conference calls instead of in-house meetings at your place of business, it might be something to consider. Even though it can take some getting used to if you are more accustomed to more traditional meetings, you’re sure to find that it’s worth it. Then, you might find that it’s your new favorite way to host meetings for various occasions within your business.